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Position of Finance & Admin Officer, Ranchi, Jharkhand

Position
Finance & Admin Officer
Job location
Ranchi, Jharkhand
Last Date of Application
24thJuly, 2020
No of positions
01

About the Position

The position is for the project title ‘Jharkhand Integrated Development of Health and Nutrition (JIDHAN)’ which would be implemented in 6 selected blocks in 3 districts (namely Gumla, Khunti and Simdegaof Southern Chotanagpur region of Jharkhand. The public healthcare system in Jharkhand is relatively poor when compared to the national average and within the aspirational districts of South Chotanagpur it is more severe. With the outbreak of Covid-19 pandemic the situation is much alarming in context ofthe existing infrastructure and quality of medical healthcare service delivery mechanism. State struggles with basic supplies, PPE-Kits, testing kits, hospital infrastructure – in terms of basic-beds, oxygenated-beds and ventilator care. In wake of the fear of the pandemic, frontline-health system collapsed with frontline health workers not going out of homes; all non-COVID cases and routine services going out of radar. The state government despite its efforts round the clock, is struggling to keep the spread of the disease in check and ensure that non-COVID patients or issues continue be able to access healthcare services.

In the aforesaid context, the project aims at strengthening the community norms and practices for prevention, strengthen the primary healthcare system for disease surveillance and as the first line of response as over 75% cases are asymptomatic or mild and not requiring serious medical attention and strengthen the tertiary & referral facilities – both capacities and infrastructure. The prime focus of the project is to work closely in an embedded manner with Health department by strengthening the public health service delivery system, strengthening the quality of services both at the primary and tertiary levels and build capacities of govt. staff at facilities and Frontline Line Workers (FLWs) of Health & ICDS. Secondly to strengthen the community processes by community awareness on disease, build capacities of local leadership, improve health delivery governance on the ground and create/promote institutional quarantine or care centres for mild cases and finally filling the most crucial hardware gaps in consultation with the state government. Within this the following outcomes are expected:

  • Community awareness: Greater awareness in the community aspects related to COVID 19 prevention, health and other entitlements. Messaging targeted on behaviour change and Gram Sabha/ CBOs /community cadres oriented on multiple aspects related to COVID 19 prevention, health and other entitlements, to play the role of a change maker on the ground
  • Strengthening Community Level Institutional response: PRI Members (especially the Mukhiya) aware about the disease and the different protocols / guidelines issued by the GoJ on this, SHG leaders aware about the mode of disease spread, SHG and PRI leaders spread awareness and make efforts to create new social-practices for reducing spread of COVID-19, Scientific knowledge about the disease known by SHG members and Habitation based isolation centres functional
  • Establishment of Chotanagpur CSO Collaborative Platform on public Health: CSOs working on health issues mapped, Sharing mechanism - for sharing of knowledge products, relevant government orders and guidelines, IEC and collaterals on Public Health established, Campaigns on awareness building and protective measures on COVID 19 facilitated other blocks and CSOs engaged in monitoring of health services delivery and health governance through community mechanisms, collating data and sharing periodically with the state.

Job Description: HR Manager

HR Manager under the project is a positionto lead the planning, coordinating and implementing HR, admin and policies in the project. The role will have the overall responsibility for driving and institutionalizing HR best practices in the organization, working very closely with Project Lead. The incumbent is expected to develop deep knowledge of field, core programs, operations alongside the best processes, practices and models in Human Resources. This is a state level position based out of Ranchi, Jharkhand.

The key responsibilities will include the following:

  • Lead and coordinate the effective management of finance and general administrative functions of the project.
  • Ensure appropriate recording and accounting documentation as required by the project and preparation of required financial reports (utilization statements/ coordinating for project audits etc.)
  • Prepare fund requisitions, its approval and follow up, prepare work/ procurement orders, and payment requests as per the agreed systems, and ensure regular delivery of outputs.
  • Receive bills/ claims, verify those and prepare a summary sheet on behalf of the state office and share it National Office for processing of payments.
  • Manage all aspects of accounting, procurement related to the project.
  • To ensure the organizations meet all its commitments to the donors and be the contact person for donors in all finance related matters.
  • Regularly forecasting cash flow based on the work plan and ensuring that all partner organizations have enough cash to pay for their activities.
  • To ensure that monthly/ quarterly/ six monthly and other annual financial reports are shared to management and donors within the stipulated timelines.
  • Verify that all the vouchers are attached with supporting documents and bills are available as per the Finance manual guidelines
  • Perform other related responsibilities as may be assigned or delegated from time to time by the Line Manager

Qualifications/Experience/skills/knowledge and expertise

  • She/ he should be a postgraduate or graduate in commerce from a recognized university
  • Minimum 3 years of experience in the field of accounting and administrative work, preferably in the development sector
  • Good oral and written communication skills
  • Sound computer skills, including use of Internet and MS Office software and also Tally ERP 9
  • Ability to work independently and as a team player in a complex, multicultural environment
  • Basic knowledge of functioning of Non-Governmental Organisation
  • Willingness to travel to the field locations as and when required
  • Updated information on accounting packages such as tally etc.
  • Experience in donor reporting on financial compliances
  • Fair interpersonal and communication skills

How to Apply

Eligible candidates interested in this position are requested to apply to jobs@phia.org.inwith a cover letter, mentioning your interest and suitability for the position, along with an updated resume including the names of two referees, by or before 24thJuly 2020. Please mention ‘HR Manager- Jharkhand’ in the subject line.

Applicants from SC/ST/religious minorities and other marginalized sections are encouraged to apply.

Only short-listed candidates will be contacted.